If your business has a backlog of paper documents that you
need to archive, or if you are looking to create a modern
digital archive that is easy for yourself and your staff to
access, then document scanning is the answer.
If you have been in business for any number of years, you
are bound to have a significant paper-trail of documents
within your organisation that you need to keep and often
need speedy access to. Document scanning enables you to
transfer your paper files into a digital format, which you
can then store on a server for use by yourself and your
employees.
Searching for documents also becomes much less time
consuming, as digital archives can be quickly worked
through and searches for specific documents, by using
keywords, and can also be run by even the most
digitally-inexperienced of your employees.
Scanning your paper documents to create an online archive
will enable you to back up important files, create multiple
copies of files, distribute documents quickly and easily
among employees, clients and other interested parties and
also offers an environmentally-friendly solution to storing
masses of paper on-site.
If you are getting squeezed out of your office and need to
find new storage solutions, then document scanning can open
up whole sections of your floor space by removing the need
to store all your documents on-site and encouraging good
digital housekeeping skills among your workforce.
Once you have successfully implemented and completed the
project of scanning your paper archive into a digital
format, you then simply have to ensure that all new paper
documents are regularly scanned into the archive to ensure
an efficient and clutter-free working environment for you
and your staff.
So, how do you go about sourcing a good scanner that will
fit your company's needs perfectly? The good news is that
there are a wide variety of document scanners on the market
today. The latest models are highly efficient, very
reliable and extremely fast. There are currently scanners
available for every possible level of your document
scanning needs that are robust, compact and excellent value
for money.
Document scanners for the office come designed to a range
of specifications and ' whether you need a scanner to
digitally convert a few paper documents per day, or whether
you have a paper archive that requires thousands of
documents per day to be digitally scanned ' there will be
an ideal product available on the market for you.
If you are looking for a high-quality, compact, budget
scanner, the Canon DR 2050 C Scanner is an ideal desktop
solution for your needs. The machine has one of the most
reliable feeding systems in its price range and can scan up
to 20 pages per minute at a high optical resolution.
Moving up the document scanning specification range, the
Panasonic KVS2046C Scanner offers an excellent standard of
scanning quality and paper handling. It can handle up to 43
pages per minute and has a 120-page automatic document
feeder, while still being compact enough to be stored on a
desktop and comes in at a great mid-range, value-for-money
price.
Finally, the Canon DR9080 Scanner is a high-volume scanner
with a specification to match. This scanner is capable of
processing thousands of documents in a day and is a major
asset to any company looking to convert a large paper
archive into a digital format. It can scan up to A3-sized
documents at a rate of 90 pages per minute and can accept a
range of paper types. It produces digital documents of
excellent quality and is the ultimate asset to a busy,
thriving business looking to embrace the digital age
----------------------------------------------------
Vincent Woodall is the sales and marketing manager of AB
Technology (London) Ltd (ABT) an award-winning office
equipment supplier and has been employed in the industry
since 1985.A wide range of great quality scanners at highly
competitive prices are available from ABT
http://www.abt-fax-multifunction-desktop-machines.co.uk/scan
ners.htm
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