If you are like a lot of people I meet, you probably have
too much on your plate. Your Blackberry is jam-packed with
all the commitments you have to keep. At the end of the
day, do you find yourself wondering where did the time go
AND frustrated because there's so much more that you want
to accomplish! Here are 5 Tips to help you "button up" your
life so it's a lot less hectic and more streamlined. Follow
these guidelines and I guarantee that life will be easier
and you'll get your life back!
5 Top Ways to Systemize and Simplify
1. Stop Recreating the Wheel: Document your processes.
Write down each step you take to accomplish certain tasks,
such as online-billings, telephone sales-scripts, standard
mail responses, or new client intake procedures. This way
you don't waste your valuable time looking for what you
need and re-doing your process every time. All you need to
do is create a document with a list of the steps clearly
defined and save it. The next time you need to do x, y or
z, you've got the template or list of steps you need to
take right at your fingertips. Doing this will help you to
be a lot more efficient with your time, allowing you to do
more of what is important to you.
2. Create a Master List of PassCodes: Ok, this tip alone
is worth its weight in gold. How many times have you been
unable to complete an online transaction, log into your
favorite site, etc, etc all because you can't remember your
username and passcode? You tie up your valuable time either
A) Going through the process of creating an all new Log in
OR B) you spend your precious time hunting for this
information. What to do? Create a Master List of all of
your usernames and passcodes and save it on your Desktop
for easy access. Problem solved.
3. Delegate, Delegate, Delegate: Are you using your "Core
Genius?" What I mean by this is, are you doing those things
in which you excel, that are your strengths and talents?
The bottom line is that you cannot make a million dollars
spending time doing $20/hour jobs! Hire a Virtual and/or
Personal Assistant so that all the pieces and parts of your
personal and business life are taken care of so that you
can use your time doing those things which are meaningful
and/or profitable for you.
4. "Batching" Your Schedule: Plan your schedule so that
you do similar types of tasks or projects that are similar
in nature. Some of our work may require our analytical or
our creative brain. You save yourself so much time if you
do things that are in keeping with the state of mind that
you are in instead of switching back and forth, which can
be a real time waster. So "bunch" your tasks together based
on what type of task they are. A huge time saver!
5. Add More "Wiggle Room" to Your Calendar: Be kind and
reasonable with yourself! Are you your own slave driver?
Most people tend to "underestimate how much time they
actually need to complete a task or project. The result?
Half-baked concepts, incomplete work, projects that take
FOREVER to finish, not to mention the inner frustration you
feel because you feel like you just aren't getting
anywhere. It's easy to get of tou tof this mode, be more
realistic when you plan and set your schedule. Give
yourself extra time and space to do what you need to do. A
great way to get better at this is to actually keep a time
log, so that you know exactly how much time you need to do
certain kinds of activities. This works great!
So there you have it, 5 top ways to claim more control of
your schedule so that you are able to do what matters in
your life and in your business. So go forth and be your
brilliant self and have some fun while you are doing it.
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Learn more about Diana and receive your FREE Report, "3
Huge Mistakes People Like You Make to Sabotage Their
Success & How You Can Completely Avoid Them!" and FREE
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please visit http://www.DianaLong.com .
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