In the modern business world, telecommunications has become
commonplace. Interoffice communication that used to be
carried out in person or on the telephone has been replaced
by Email.
There are many advantages to sending memos and messages by
this method. No one should have an excuse for missing an
important meeting, and detailed lists of tasks are not left
lying around to get misplaced or thrown away by mistake.
The amount of paper and filing has been reduced. It also
cuts down on the amount of time a person spends away from
their desk. You can build strong working relationships by
presenting your thoughts clearly and accurately through E
mails.
Writing emails is different to writing a memo or a brief
letter. You need to write a specific subject line. There is
so much junk mail in most people's mailboxes that you need
to be sure that yours does not get deleted with the rest.
Give enough detail in the subject line to ensure the
recipient knows that it is a real message.
You should focus on only one subject in your message. If
there is more than one point that you are trying to make,
you may want to list and number them so the reader will
finish the whole message. For various subjects, send
separate emails. The recipient can then file them in the
appropriate folders.
When sending emails in a business setting, use proper
spelling, capitalization, and punctuation. Using the
popular abbreviations looks very unprofessional. You should
also skip lines between paragraphs..
When communicating with someone else in your company, do
not assume that they remember who you are on a first name
basis, especially in a larger company. Always identify
yourself by your full name, job title, and department.
Never send an abusive or aggressive email. In the wrong
hands, it could cost you a promotion and even your job.
Always act like a professional and it will pay of in the
long run.
You should always double check your message for grammatical
and spelling errors before you send it. Also reread it to
make sure that it clearly states the message that you are
trying to convey. You should also make sure that there
isn't anything in the mail that you do not want anyone else
to see. There is no guaranteed privacy when sending these
messages. Anyone who really wants to see them can.
Writing and sending Emails is not as difficult as it
sounds. The main thing to remember is to clearly convey
your message in a courteous and professional manner. Your
recipients will return the favor.
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Sharon Alexander is the author of the ebook Claim that
Job.com - The Ultimate Job-Hunting and Career Management
ebook that teaches the skills and techniques needed to
succeed in a competitive job-market.
http://www.claimthatjob.com .
http://www.claimthatjob.com/blog .
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